According to the law in Vietnam, how many sheets of paper can each seal be stamped with a seal at most in administrative documents?

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According to the law in Vietnam, how many sheets of paper can each seal be stamped with a seal at most in administrative documents?

Pursuant to Article 30 of the Decree 30/2020/NĐ-CP stipulating use of seals and security key storage equipment as follows:

1. Using seals

a) When embossing the seal imprint, the imprint must be clear, neat, in the right direction and in red ink according to the regulations in force.

b) When chopping a seal across a signature, the seal imprint must overlap about 1/3 of the signature to the left.

c) With respect to documents annexed to the main text or appendices, the seal imprint is embossed on the top page and overlap a part of the entity's name or the title of an appendix.

d) Chopping seals at the upper left corner, chopping seals spanning all pages and embossing raised seals on paper documents shall be subject to the decision of the entity’s head.

dd) A seal on adjoining edges of pages is chopped in the midst of the right edges of pages of a document or appendix, partially spanning pages; each seal of this kind is chopped on 05 pages at maximum.

2. Use of security key storage equipment

The entity’s security key storage equipment may be used for digitally signing electronic documents that the entity issues, and electronic copies made from paper documents.

Pursuant to Article 7 of the Decree 30/2020/NĐ-CP stipulating use of seals and security key storage equipment as follows:

Administrative documents are classified into: Resolutions (for specific purposes), decisions (for specific purposes), directives, rules, regulations, announcements, notices, instructions, programs, plans, proposals, schemes, projects, reports, minutes, statements, contracts, official letters, official telegrams, memos, agreements, powers of attorney, invitation letters, letters of recommendation, leave of absence, mailing notes, dispatch notes, notifications, social letters.

As regulations above, each seal on adjoining edges of pages is chopped on 05 pages at maximum in administrative documents in Vietnam.

Shall the seal handover in Vietnam be made into a document?

Pursuant to Article 32 of the Decree 30/2020/NĐ-CP stipulating management of seals and security key storage equipment as follows:

1. The entity’s head shall be responsible for assigning the records department to manage and use seals and security key storage equipment in accordance with regulations.

2. The records department shall assume the following responsibilities

a) Ensure the safekeeping and use of seals and secret key storage equipment at the entity’s office.

b) Hand over seals or security key storage equipment to others only when written consent from the competent person is given. Handover of seals or security key storage equipment must be documented.

c) Directly stamp, digitally sign documents issued by the entity and copies thereof.

d) Add the entity’s seal and digital signature to documents only if these documents are already signed by the competent person and copies of these documents are directly made by the entity.

3. Individuals shall be solely responsible for safekeeping of security key storage equipment and security keys.

The handover of seals or security key storage equipment of agencies and organizations must be made into a documen.

What are regulations on the company's seals in Vietnam?

Pursuant to Article 43 of the Law on Enterprise in 2020 stipulating the enterprise’s seals as follows:

1. The enterprise’s seals can be physical or digital as prescribed by e-transaction laws.

2. The enterprise shall decide the type, quantity, design and content of its seal and the seals of its branches, representative offices and other units.

3. The management and storage of seals shall comply with the company's charter or regulations of the enterprise, branch, representative office or unit that owns the seal. Seals shall be used by enterprises in transactions as prescribed by law.

Above are regulations on the company's seals in Vietnam.