Thông tư 09/2025/TT-BTP hướng dẫn chức năng, nhiệm vụ, quyền hạn của Sở Tư pháp thuộc Ủy ban nhân dân tỉnh, thành phố trực thuộc Trung ương và chức năng, nhiệm vụ, quyền hạn của Văn phòng Hội đồng nhân dân và Ủy ban nhân dân thuộc Ủy ban nhân dân xã, phường, đặc khu trong lĩnh vực tư pháp do Bộ trưởng Bộ Tư pháp ban hành

CIRCULAR

ON GUIDELINES FOR FUNCTIONS, TASKS AND POWERS OF DEPARTMENTS OF JUSTICE AFFILIATED TO PROVINCES AND CITIES; FUNCTIONS, TASKS AND POWERS OF OFFICES OF PEOPLE'S COUNCILS AND PEOPLE'S COMMITTEES AFFILIATED TO PEOPLE'S COMMITTEES OF COMMUNES, WARDS AND SPECIAL ZONES REGARDING JUSTICE

Pursuant to Decree No. 39/2025//ND-CP dated February 26, 2025 of the Government on functions, tasks, powers and organizational structure of the Ministry of Justice of Vietnam;

Pursuant to Decree No. 150/2025/ND-CP dated June 12, 2025 of the Government on organization of specialized authorities affiliated to People’s Committees of provinces and central-affiliated cities and People’s Committees of communes, wards and special zones of provinces and central-affiliated cities;

Pursuant to Decree No. 120/2025/ND-CP dated June 11, 2025 of the Government on decentralization and devolvement of authority of the 02-level local government regarding state management of the Ministry of Justice;

Pursuant to Decree No. 121/2025/ND-CP dated June 11, 2025 of the Government on decentralization and devolvement of authority in state management of the Ministry of Justice;

At the request of the head of Department of Personnel and Organization;

The Ministry of Justice promulgates the Circular on guidelines for functions, tasks and powers of Departments of Justice affiliated to provinces and cities; functions, tasks and powers of Offices of People's Councils and People's Committees affiliated to People's Committees of communes, wards and special zones regarding justice.

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FUNCTIONS, TASKS AND POWERS OF DEPARTMENTS OF JUSTICE

Section 1. POSITION AND FUNCTIONS

Article 1. Position

A Department of Justice is a specialized authority affiliated to People’s Committee of province/city (hereinafter referred to as province-level People’s Committee). It has judicial person, its own seal and account. It is subject to the direction and management of organization and staffing by the province-level People's Committee within its authority; and subject to the direction, instruction and inspection of the Ministry of Justice.

Article 2. Functions

A Department of Justice shall advice and support People’s Committee in state management regarding lawmaking; law enforcement; administrative justice; judicial assistance; legal work and other judicial works as prescribed by law.

Section 2. TASKS AND POWERS

Article 3. Regarding lawmaking

1. Propose province-level People’s Committee the following issues:

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b) Draft development plans, programs and measures for the implementation of tasks related to justice at province/city;

c) Draft decisions on functions, tasks, powers and organizational structure of the Department of Justice; draft decisions on establishment, reorganization and dissolution of public service providers under the Department of Justice in accordance with the law; draft decisions on functions, tasks, powers and organizational structure of public service providers under the Department of Justice, except in cases where specialized laws provide otherwise;

d) Draft decisions on the socialization of public service activities related to justice within the authority of province-level People's Committee.

2. Propose the President of province-level People’s Committee the following issues:

a) Draft decisions on functions, tasks, powers and organizational structure of public service providers affiliated to the Department of Justice in accordance with specialized regulations;

b) Draft decisions of the President of the province-level People’s Committee and other documents on related to justice within the issuance authority of the President of the province-level People’s Committee.

3. Support province-level People’s Committee in management of lawmaking at province/city in accordance with the law and perform the following tasks:

a) Take charge and cooperate with relevant authorities and organizations in preparing and sending proposals to province-level People’s Committee for review, which shall then be submitted to the Standing Committee of province-level People's Council for decision on the list of resolutions of province-level People's Council elaborating legislative documents issued by superior state authorities;

b) Take charge and cooperate with the Office of province-level People's Committee, relevant authorities and organizations to prepare and propose the President of province-level People's Committee for issuance of the list of decisions of province-level People's Committee elaborating legislative documents issued by superior state authorities and resolutions of province-level People's Council;

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d) Supervise, urge and inspect the drafting of documents elaborating legislative documents at province/city;

dd) On a quarterly, annual basis or as requested by competent authorities, report to the President of province-level People's Committee, and simultaneously report to the Ministry of Justice the situation, progress and arising issues during the drafting process of documents elaborating legislative documents within the issuance authority of local government.

Article 4. Regarding law enforcement

1. Support province-level People's Committee in supervising, providing professional guidelines and inspecting the following tasks: supervising the implementation of legislative documents; inspecting, reviewing, systematizing and handling legislative documents; disseminating and educating about the law; grassroots mediation; and standards for accessibility of law at province/city in accordance with the law.

2. Organize the implementation of legislative documents; carry out the execution of decided or approved documents, plans, programs, schemes and projects in the field of justice by competent authorities.

3. Regarding supervision of execution of legislative documents

a) Support province-level People's Committee in supervising, urging, inspecting, conducting preliminary and final reviews of the implementation of legislative documents; reporting and providing information on the execution and the supervision of the execution of legislative documents at province/city;

b) Support province-level People's Committee in consolidating, developing plans, proposing the President of province-level People's Committee for issuance of plans the supervision of the execution of legislative documents at province, and organizing the implementation of plans;

c) Advise and support province-level People's Committee in directing, guiding, urging and inspecting authorities and units under its management to promptly handle the results of the execution of legislative documents within their authority, or to propose competent authorities or persons for handling the results of such implementation; consolidate the handling results in the annual law enforcement report submitted to the Ministry of Justice;

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4. Regarding inspection, review, systematization and handling of legislative documents

a) Act as the focal point to support province-level People's Committee in consolidating, supervising and urging the self-inspection of documents at province/city; support province-level People's Committee in conducting self-inspection of documents as assigned by province-level People's Committee;

b) Support province-level People's Committee in inspecting and handling legislative documents of People's Council and People's Committee of commune/ward/special zone (hereinafter referred to as commune-level People's Council/People's Committee); documents that contain legislative regulations issued by local authorities at the commune level but are not promulgated in the form of legislative documents; documents elaborating the application of legislative documents issued by local authorities at the commune level; documents that contain legislative regulations issued by the Standing Committee of the People's Council, the President of the People's Council, the President of the People's Committee at the commune level, specialized authorities or other administrative organizations affiliated to the People's Committee at the commune level (or equivalent); propose the Chairman of province-level People's Committee for decision on handling illegal documents within their authority;

c) Advise province-level People's Committee in urging and directing the review and systematization of legislative documents at province/city; act as the focal point for developing and organizing the implementation of the plan for systematizing legislative documents in accordance with the law;

d) Support the President of province-level People's Committee in updating legislative documents issued by province-level People's Council, province-level People's Committee and President of province-level People's Committee, as well as other documents on the National Legal Database, and in verifying the results of updating documents in accordance with the law; consolidate, develop and propose province-level People's Committee for issuance of decisions on announcement of the list of documents that have expired or have suspended their effect;

dd) Advise province-level People's Committee in performing tasks and responsibilities related to the National Legal Database in accordance with the law.

5. Regarding dissemination and education of law, grassroots mediation, and standards for accessibility of law

a) Develop and propose province-level People's Committee for issuance of programs, plans and projects on dissemination and education of law, grassroots mediation; implementation after such programs, plans and projects are promulgated;

b) Perform the tasks of the standing authority of province-level Council for Legal Dissemination and Education; organize the implementation of legal dissemination and education, policy communication, and draft legislative documents in the fields under the state management of the Department of Justice;

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d) Support province-level People’s Committee in evaluating and recognizing communes that meet standards for accessibility of law in accordance with the law;

dd) Supervise, guide, inspect and urge the dissemination and education of law, policy communication, and drafting of legislative documents; the implementation of the Law Day of the Socialist Republic of Vietnam; the organization and operation of grassroots mediation; standards for accessibility of law at province/city; and the construction, management, and utilization of legal bookcases at the commune level, other authorities or units in accordance with the law.

Article 5. Regarding administrative justice

1. Support province-level People's Committee in directing, supervising, providing professional guidelines and inspecting works related to civil status, nationality, adoption; registration of security measures; and state compensation at province/city in accordance with the law.

2. Regarding civil status, nationality, adoption

a) Utilize and operate the electronic civil status database to issue copies of birth certificates, copies of civil status extracts, and civil status certifications in accordance with the law;

b) Manage and use the Civil Status Registers, Adoption Registers, civil status forms, and adoption forms; archive the Civil Status Registers, Adoption Registers, civil status registration dossiers, and adoption registration dossiers in accordance with the law.

c) Propose the President of province-level People's Committee for issuance of the decision on revocation and cancellation of civil status documents and civil status registration content issued or registered by civil status registration and management authorities in violation of the law (except for cases of illegal marriage);

d) Appraise dossiers and propose province-level People's Committee for resolution of adoption within the authority of province-level People's Committee; resolution of adoption cases involving foreign elements within the authority in accordance with the law, the decentralization and devolvement of province-level People's Committee;

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e) Carry out the following tasks as authorized by the President of province-level People's Committee: review and approve valid requests for deletion of electronic civil status data submitted by the commune-level People's Committees; authorize the restoration of electronic civil status data before adjustment or deletion if there is a legally valid document or decision permitting such restoration on the shared electronic civil status registration and management software.

3. Regarding registration of security measures

a) Support province-level People's Committee in providing guidelines and organization of law enforcement on registration of security measures;

b) Support province-level People's Committee in inspecting the registration of security measures using land use rights and assets attached to land at the Land Registration Office and its branches in accordance with the law;

c) Support province-level People's Committee in fulfilling the reporting obligations to the Ministry of Justice and the Ministry of Agriculture and Rural Development regarding the registration of security measures using land use rights and assets attached to land in accordance with the law.

4. Regarding state compensation

a) Support province-level People's Committee in supporting and providing guidelines for affected individuals to carry out procedures for compensation claims at province/city; propose province-level People's Committee to recommend competent authorities to handle violations in the resolution of compensation and the fulfillment of repayment obligations in administrative management, litigation and enforcement activities;

b) Propose province-level People's Committee for determination of the competent authority to handle compensation cases in accordance with the law; participate in damage verification upon request of the competent authority handling compensation; participate in compensation negotiations at province/city under the management of province-level People's Committee;

c) Propose province-level People's Committee to recommend the competent authority to file an appeal against court judgments or decisions regarding compensation; recommend the head of the authority directly managing the enforcer to reconsider the decision on repayment or reduction of the repayment amount in accordance with the law; request the head of the authority directly managing the enforcer that causes damage to annul the compensation decision as prescribed by law.

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1. Support province-level People's Committee in directing, supervising, providing professional guidelines and inspecting the organization and operation of law practices, legal consulting, legal aid, notarization, authentication, judicial expertise, property auction, commercial arbitration, commercial mediation, asset management officers, and the practice of asset management and liquidation at province/city in accordance with the law.

2. Regarding lawyering and legal consulting

a) Advise and propose province-level People's Committee for implementation of supporting measures for development of law-practicing organizations; organization and activities of legal consulting at province/city;

b) Issue, re-issue and revoke certificates of registration of Vietnamese law-practicing organizations, foreign law-practicing organizations in Vietnam, legal consultancy centers; issue, re-issue or revoke legal consultant cards;

c) Provide information on the issuance, re-issuance and revocation of lawyer practicing certificates; the registration of activities of Vietnamese law-practicing organizations and foreign law-practicing organizations for state authorities, organizations, and individuals upon request in accordance with the law; request the Bar Association to provide information on the organization and activities of lawyers; require law-practicing organizations to report their organization and activities (if necessary);

d) Issue, re-issue and revoke lawyer practicing certificates of independent lawyers; make a list and supervise lawyers at province/city;

dd) Appraisal and propose the President of province-level People's Committee for consideration, decision on issuance, re-issuance and revocation of lawyer practicing certificates; lawyer practicing certificates issued by foreign countries.

3. Regarding legal aid

a) Perform the tasks of the standing authority of the Intersector Council for Legal Aid in litigation activities at province/city;

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c) Issue, re-issue legal aid collaborator’s cards using the sample issued by the Ministry of Justice; revoke legal aid collaborator’s cards; issue, amend, re-issue and revoke the certificates for participation in legal aid of organizations registering to provide legal aid services in accordance with the law;

d) Announce and update the list of organizations providing legal aid and individuals performing legal aid at province/city; publish it on the Department of Justice’s website and send it to the Ministry of Justice for publication on the Ministry’s website; manage and ensure the confidentiality of data on the system for management and legal aid activities within their jurisdiction;

dd) Select, sign, execute and terminate legal aid service of law-practicing organizations legal counseling organizations; inspect and supervise the implementation of legal aid contracts; make payments of fees and expenses for legal aid services to the contracted organizations;

e) Support province-level People's Committee for organization of appraisal and evaluation of quality for legal aid activities in accordance with the law.

4. Regarding notarization and authentication

a) Advise province-level People's Committee to issue a project on the management and development of notaries practice organizations; establish the maximum price for fee-based services related to notarization at province/city; adjust the list of areas for establishment of notary offices under the sole proprietorship model; transfer the authority to authenticate transactions to local notaries practice organizations in accordance with the law;

b) Propose province-level People's Committee the project on the establishment, conversion and dissolution of notary bureaus; receive applications for establishment of notary offices; propose province-level People's Committee for approval of establishment, revocation of establishment decisions, merger, consolidation and transfer of the entire capital contribution of all general partners of the notary offices; review and decide on the approval of the sale of notary offices organized and operating under the sole proprietorship model in accordance with the law;

c) Support province-level People's Committee in developing and upgrading the database; promulgate regulations on the management, update, use and sharing of the local notarization database; provide written opinions in cases where notarization records are stored outside the offices of notaries practice organizations;

d) Recommend the President of province-level People's Committee to appoint, reappoint or dismiss notaries; recognize equivalency for individuals trained for notaries practice abroad in accordance with the law;

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e) Issue, re-issue and revoke the Operation Registration Certificate of notary offices; issue decisions on suspension of operations and termination of suspension of notary offices; record changes in the list of notaries who are general partners and those working under contract of notary offices; record changes in the Operation Registration Certificate of the notary offices; provide information on the registered operation content of notary offices in accordance with the law;

g) Designate an eligible notary bureau or notary office to receive notarization dossiers when a notaries practice organization is dissolved or ceases operation in accordance with the law; designate a notaries practice organization to receive dossiers from a suspended notary office upon request for technical corrections in notarized documents, amendments, supplements, termination, cancellation of transactions, issuance of copies of notarized documents, and notarization of mortgage contracts in accordance with the law; take charge and cooperate with the Notaries Association, relevant authorities and organizations in handing over of notarization dossiers;

h) Appoint a representative to witness the seizure and inspection of offices of notaries practice organizations in accordance with the law;

i) Approve the list of translation collaborators in accordance with the law; provide guidelines and professional training; perform other tasks and exercise other powers related to notarization and authentication as prescribed by law, or as delegated or authorized by province-level  People's Committee or its President.

5. Regarding judicial expertise

a) Propose the President of province-level People's Committee for approval and revocation of the decision on establishment of judicial expertise offices; conversion of the type of operation, and changes or additions to the scope of operation of judicial expertise offices;

b) Issue, re-issue, and revoke the Operation Registration Certificate for judicial expertise offices; cooperate with specialized authorities affiliated to province-level People's Committee in proposing the President of province-level People's Committee for appointment and dismissal of judicial experts in province/city;

c) Evaluate the organization and quality of judicial expertise activities in province/city; propose solutions to ensure the quantity and quality of judicial experts in accordance with the requirements of local litigation activities;

d) Take charge and cooperate with specialized authorities affiliated to province-level People's Committee in supporting province-level People's Committee in managing the activities of judicial expertise offices; support the President of province-level People's Committee in deciding the issuance, re-issuance and revocation of judicial expert cards; recognize and revoke recognition of judicial experts on a case-by-case basis; organize legal knowledge training for judicial experts in province/city.

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a) Appraise and propose to the President of province-level People's Committee for decision on issuance, re-issuance or revocation of auctioneer’s practicing certificates;

b) Issue, re-issue, revoke or amend the content of certificates of operation registration of property auction enterprises and their branches;

c) Appraise and approve online auction websites in accordance with the law;

d) Prepare and publish information on the organization and activities of property auctions on the website of the Department of Justice, and send it to the Ministry of Justice for publication on the National property auction portal in accordance with the law.

7. Regarding commercial arbitration and commercial mediation

a) Appraise and propose the President of province-level People's Committee for consideration and decision on the issuance, re-issuance and approval of changes to the establishment license of commercial mediation centers; revoke the establishment license of commercial mediation centers; approve changes to the establishment license of branches and representative offices of foreign commercial mediation organizations in Vietnam; revoke the establishment license of branches and representative offices of foreign commercial mediation organizations in Vietnam; add commercial mediation activities to arbitration centers in accordance with the law;

b) Appraise and propose the President of province-level People's Committee for consideration and decision on the issuance, re-issuance, amendment of the establishment license, and revocation of the establishment license of arbitration centers, branches, and representative offices of foreign arbitration organizations in Vietnam in accordance with the law; approve the charter of arbitration centers;

c) Issue, re-issue, register changes, and revoke the operation registration certificates of commercial mediation centers, branches of commercial mediation centers, branches of foreign commercial mediation organizations in Vietnam, arbitration centers, branches of arbitration centers, and representative offices of foreign arbitration organizations in Vietnam in accordance with the law;

d) Register, add and remove commercial mediators from the list of commercial mediators managed by the Department of Justice; update and publish the list of commercial mediators and commercial mediation institutions on the website of the Department of Justice;

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8. Regarding asset management officers, and asset management and liquidation

a) Appraise and propose to the President of province-level People's Committee for consideration and decision on the issuance, re-issuance and revocation of practice certificates of asset management officer;

b) Register the practice and publish the list of asset management officers and enterprises practicing in management and liquidation of the assets at province/city;

c) Suspend, extend, or cancel the suspension of the practice of asset management and liquidation for asset management officers and enterprises practicing in management and liquidation of the assets; remove asset management officers and enterprises practicing in management and liquidation of the assets from the list of asset management officers and enterprises practicing in management and liquidation of the assets;

d) Review and identify cases subject to revocation of practice certificates of asset management officer at province/city and propose to the President of province-level People's Committee to revoke practice certificates of asset management officer in accordance with the law.

9. Inspect and handle violations related to the organization and operation in the field of judicial assistance in accordance with the law, the decentralization and authorization of province-level People's Committee and its Chairperson.

Article 7. Regarding civil judgment enforcement, administrative judgment enforcement and bailiff

1. Support province-level People's Committee in performing tasks and exercising powers related to the enforcement of civil judgments and administrative judgments in accordance with the law and the cooperation regulations between judicial authorities and local civil judgment enforcement authorities issued by the Ministry of Justice.

2. Regarding bailiff

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b) Take charge and cooperate with departments to develop the project for the development of bailiff offices at province/city and submit it to province-level People's Committee for approval; receive, appraise dossiers and propose province-level People's Committee for approval for establishment, conversion, merger, consolidation, transfer, or termination of the operation of bailiff offices;

c) Issue and revoke the Operation Registration Certificates of bailiff offices; decide on the suspension of bailiff office operations; manage the bailiff apprenticeship at province/city in accordance with the law;

d) Develop a database on bailiff’s reports, and carry out the registration and management of database on bailiff’s reports in accordance with guidelines of the Ministry of Justice;

d) Supervise, instruct and inspect the organization and operation of bailiffs in accordance with the law.

Article 8. Regarding management of the enforcement of laws on administrative penalty

1. Propose province-level People's Committee to recommend competent authorities to review and address administrative violations that are impractical, inconsistent with reality, or overlapping and conflicting during the enforcement of laws on administrative penalty.

2. Support province-level People's Committee in training, providing professional guidelines, and inspecting the enforcement of laws on penalties for administrative violations in accordance with the law.

3. Support province-level People's Committee and its Chairperson in reporting on the enforcement of laws on penalties for administrative violations at province/city; compile statistics and develop a database on penalties for administrative violations under the management of local government, and integrate it into the national database on penalties for administrative violations in accordance with the law.

Article 9. Regarding legal works

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2. Inspect the legal works of specialized authorities affiliated to province-level People's Committee.

3. Manage and provide professional guidelines on legal works of legal departments of state-owned enterprises at province/city.

Article 10. Regarding legal aid for small and medium-sized enterprises

1. Develop and propose province-level People's Committee for approval of programs, plans, and projects for legal aid for small and medium-sized enterprises; serve as the focal point to organize the implementation of the approved programs, plans and projects.

2. Support province-level People’s Committee in establishing, managing and utilizing the network of legal counselors at province/city in accordance with the law.

3. Supervise, instruct and inspect the legal aid for small and medium-sized enterprises at province/city in accordance with the law.

Article 11. Other tasks and powers

1. Support province-level People's Committee in state management of international cooperation on law and judicial reform at province/city; carry out international cooperation on legal and judicial matters in accordance with the law.

2. Support province-level People's Committee in developing and organizing the implementation of training plans on judicial and legal professional skills for civil servants, public employees, other relevant organizations and individuals in accordance with the law.

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4. Support province-level People's Committee in managing associations and non-governmental organizations operating in fields under the management of the Department of Justice in accordance with the law.

5. Provide guidelines and professional training under the state management of the Department of Justice for specialized authorities, other administrative organizations affiliated to province-level and commune-level People's Committees, as well as relevant organizations and individuals in accordance with the law.

6. Research, apply scientific and technological advances, innovation, and digital transformation; develop information and storage systems to serve state management and professional tasks in the fields under management of the Department of Justice.

7. Regulate the functions, duties, and powers of offices, specialized departments, and public service providers affiliated to the Department in accordance with the functions, duties, and powers of the Department of Justice; manage the organizational structure, staffing, ranks, and the number of employees in public service providers; implement the salary regime and policies on remuneration, training, professional development, commendation and discipline of civil servants, public employees and employees under the management of the Department of Justice in accordance with the law.

8. Manage and take responsibility for assigned finance and properties in accordance with the law.

9. Carry out information, statistics works; submit periodic and ad hoc reports on the implementation status of assigned tasks in assigned fields to province-level People's Committee, the Ministry of Justice, and in accordance with the law.

10. Manage the operations of public and non-public service providers under the management in accordance with the law.

11. Perform other tasks and exercise other powers as delegated, authorized or assigned by competent authorities, province-level People's Committee, the President of province-level People's Committee, and in accordance with the law.

Chapter II

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Article 12. Functions

Advice and support commune-level People’s Committee in state management regarding lawmaking; law enforcement; administrative justice; judicial assistance and other judicial works implemented by the office of People's Council in accordance with the law.

Article 13. Tasks and powers

1. Propose commune-level People’s Committee of issuance of the following documents

a) Draft resolutions of commune-level People's Council, draft decisions of commune-level People's Committee related to the justice and other documents as assigned by commune-level People's Committee;

b) Draft plans for development of sector; programs and measures for the implementation of tasks related to justice at province/city.

2. Submit documents within the authority of the President of commune-level People's Committee to the President of commune-level People's Committee in the field of justice in accordance with the law.

3. Organize the execution of legislative documents, programs, plans and other documents in the field of justice after they have been approved by competent authorities.

4. Support commune-level People’s Committee in management of lawmaking at commune in accordance with the law and perform the following tasks:

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b) Provide opinions on draft resolutions of commune-level People's Council and draft decisions of commune-level People's Committee; appraise draft resolutions of the People's Council proposed by commune-level People's Committee, and draft decisions of commune-level People's Committee.

5. Regarding law enforcement

a) Support commune-level People's Committee in supervising, providing professional guidelines, and inspecting the work of reviewing, systematizing, and handling legislative documents; supervising the execution of legislative documents; disseminating and educating about the law; grassroots mediation; and legal aid in accordance with the law;

b) Support province-level People's Committee in supervising, inspecting, conducting preliminary and final reviews of the implementation of legislative documents; reporting and providing information on the enforcement; supervising the execution of legislative documents at the area in accordance with the law;

c) Develop and propose commune-level People's Committee for issuance of a plan for supervising the execution of legislative documents (if necessary); organize the implementation of tasks in accordance with the plan for supervising the execution of legislative documents (if any) or in accordance with the tasks assigned by province-level People's Committee; consolidate and propose commune-level People's Committee the handling of results from the supervision of law enforcement and promptly address the outcomes of the execution of legislative documents as requested by province-level People's Committee;

d) Organize and supervise the enforcement of legislative documents in the field of justice under the state management of commune-level People's Committee;

dd) Support commune-level People's Committee in self-inspecting documents when being assigned; act as the focal point to support commune-level People's Committee in consolidating, supervising, and urging the self-inspection of documents in accordance with the law;

e) Advise commune-level People's Committee in directing and urging the review and systematization of legislative documents at the area; assist commune-level People's Committee in developing and acting as the focal point for organizing the implementation of the systematization plan in accordance with the law; consolidate, prepare, and propose commune-level People's Committee for issuance of decisions on announcement of the list of documents that have expired or are suspended;

g) Develop and propose commune-level People's Committee for issuance of programs and plans on legal dissemination and education, grassroots mediation; and implementation of approved programs and plans;

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i) Advise and support commune-level People's Committee in organizing communication activities related to grassroots mediation work, exemplary mediators, effective models, and best practices in this field; provide guidelines on operations of grassroots mediation teams; organize the development of effective grassroots mediation models in accordance with guidelines of province-level People's Committee; review and decide on support for mediators who suffer accidents or risks affecting their health or life during mediation activities in accordance with the law;

k) Develop, train, manage and effectively utilize the team of legal disseminators and mediators at grassroots level in accordance with the law.

6. Regarding administrative justice

a) Support commune-level People's Committee in directing, supervising, providing professional guidelines, and inspecting the work related to civil status and adoption at the area in accordance with the law;

b) Support commune-level People's Committee in performing civil status registration and handling domestic adoption cases in accordance with the law; propose the Department of Justice to report to the President of province-level People's Committee for decisions on the revocation or annulment of civil status documents or civil status registrations issued or registered in violation of the law (except in cases of illegal marriage);

c) Support commune-level People's Committee in managing, updating, and utilizing the civil status database; issuing certified copies of birth certificates, extracts of civil status records, and civil status information confirmations in accordance with the law;

d) Support commune-level People's Committee in managing and using the Civil Status Registers, Adoption Registers, civil status forms, and adoption forms; archive the Civil Status Registers, Adoption Registers, civil status registration dossiers, and adoption registration dossiers in accordance with the law.

7. Regarding judicial assistance

a) Support commune-level People's Committee in directing, supervising, providing professional guidelines, and inspecting the work related to authentication and legal aid at the area in accordance with the law;

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c) Support commune-level People's Committee in managing and using the Authentication Register; archive the Authentication Register and authentication dossiers in accordance with the law;

d) Support commune-level People's Committee in verifying the standards and conditions of translation collaborators and compiling the list of translation collaborators to report to the Department of Justice for approval; support the President of commune-level People's Committee in publicly posting the approved list of translation collaborators at the office of commune-level People's Committee;

dd) Support commune-level People's Committee in explaining the right to legal aid to eligible persons and referring them to the State legal aid center or its branches during the performance of duties related to citizens.

8. Regarding management of the enforcement of laws on administrative penalty

a) Propose commune-level People's Committee to recommend competent authorities to review and address regulations on administrative penalties that are impractical, inconsistent with reality, or overlapping and contradictory during the implementation of laws on penalties for administrative violations;

b) Support commune-level People's Committee in training, providing professional guidelines, and inspecting the enforcement of laws on penalties for administrative violations in fields under the management of local government in accordance with the law;

c) Support the People's Committee and the President of commune-level People's Committee in reporting on the enforcement of laws on penalties for administrative violations and compiling statistics on penalties for administrative violations in fields under the management of local government.

9. Regarding civil judgment enforcement, administrative judgment enforcement:

a) Support commune-level People's Committee in publicly posting documents related to civil judgment enforcement; verify the conditions for enforcing civil judgments of persons subject to enforcement in the area;

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c) Advise and support commune-level People's Committee in directing specialized authorities under commune-level People's Committee to strictly enforce administrative judgments; direct the enforcement of administrative judgments in complex cases affecting the local socio-economic situation and public security order; report to province-level People's Committee and the province-level civil judgment enforcement authority on the situation and results of administrative judgment enforcement in the area.

10. Support commune-level People's Committee in providing professional guidelines and training on judicial work to specialized authorities, other administrative organizations, civil servants affiliated to commune-level People's Committee, and other relevant organizations and individuals in accordance with the law.

11. Organize the application of science and technology; develop information and storage systems to serve the state management in the judicial sector under the management of commune-level People's Committee.

12. Carry out information, statistics, periodic and ad-hoc reporting on the implementation status of tasks assigned to commune-level People's Committee, the Department of Justice, and in accordance with the law.

13. Inspect the implementation of laws in judicial sector concerning organizations and individuals in the area; handle complaints and denunciations; prevent and combat corruption and wastefulness in the judicial sector at the area as assigned by commune-level People's Committee and in accordance with the law.

14. Perform other tasks in accordance with the decentralization, authorization, and devolvement of authority by competent authorities, commune-level People's Committee, the President of commune-level People's Committee, and in accordance with the law.

Chapter III

IMPLEMENTATION

Article 14. Effect

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2. The regulations in clause 2, Article 5; clause 2, point e, clause 3, clause 4, clause 6 and clause 7, Article 6; clause 2, Article 7; Article 10; point i, clause 5, clause 6, Article 13; clause 7, Article 13 of this Circular shall expire after March 01, 2027, except for the following cases:

a) Regulations of Decree No. 120/2025/ND-CP dated June 11, 2025 of the Government on the devolvement of authority of the two-level local governments in the state management of the Ministry of Justice, and Decree No. 121/2025/ND-CP dated June 11, 2025 of the Government on decentralization and devolvement in the state management of the Ministry of Justice may be extended in whole or in part of the application period including regulations related to this Circular.

b) Laws, resolutions of the National Assembly, ordinances, resolutions of the Standing Committee of the National Assembly; decrees, resolutions of the government; decisions of the Prime Minister that regulate the authority and state management responsibilities prescribed in this Circular, which are adopted or issued from July 01, 2025, and take effect before March 01, 2027 shall cause the corresponding regulations in this Circular to cease to be effective at the time those legislative documents take effect.

Article 15. Implementation

1. Province-level People’s Committees shall:

a) Specify the functions, tasks, powers, and organizational structure of the Department of Justice in accordance with the state management requirements of the Justice sector in the following groups of fields:  lawmaking; law enforcement (inspection, handling, review, and systematization of legislative documents; supervising the implementation of legislative documents, legal affairs, and managing the enforcement of laws on penalties for administrative violations); legal dissemination, education, and legal aid; administrative justice (management of civil status, nationality, adoption, state compensation, registration of security measures); judicial assistance (management of activities related to lawyers; legal consultancy; notarization; authentication; judicial expertise; asset auctions; commercial arbitration; commercial mediation; asset management officers; enterprises practicing in management and liquidation of the assets; and the practice of asset management and liquidation; and bailiffs);

Based on the characteristics and socio-economic development situation of the area, the establishment, reorganization, or dissolution of public service providers affiliated to the Department of Justice in accordance with the law and conformity with the network planning of public service providers in the Justice sector approved by the Prime Minister and the guidelines of the Ministry of Justice and the Ministry of Home Affairs.

b) Direct and provide guidelines to commune-level People’s Committee to specify the functions, tasks, powers, organization, and staffing for carrying out judicial work at the commune level in accordance with assigned tasks and requirements.

c) Direct the Department of Justice, the Department of Home Affairs, and commune-level People's Committees to urgently review, develop or amend, supplement, and appraise the Proposal for job position and rank of civil servants of the Department of Justice, as well as the Proposal for job position for public service providers affiliated to the Department of Justice in accordance with the law; conduct a review of civil servant and public employee staffing to report to province-level People's Committee for submission to the competent authority for allocation and adjustment of civil servant staffing and the number of employees at the Department of Justice to ensure the implementation of tasks as prescribed by law.

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2. The Presidents of province-level People’s Committees are responsible for implementing this Circular. Province-level People’s Committees shall report any issues arise during the implementation to the Ministry of Justice for consideration and resolution./.

MINISTER




Nguyen Hai Ninh