THE MINISTRY OF
PLANNING AND INVESTMENT
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|
THE SOCIALIST
REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
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No.
03/2015/TT-BKHDT
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Hanoi, May 6,
2015
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CIRCULAR
SPECIFYING
PREPARATION OF INVITATION TO BID ON CONSTRUCTION WORKS
Pursuant to the Law on Bidding No. 43/2013/QH13
dated November 26, 2013;
Pursuant to the Government’s Decree No.
63/2014/ND-CP dated June 26, 2014 on providing specific provisions on
implementation of several articles enshrined in the Law on Bidding in terms of
the contractor selection procedure;
Pursuant to the Government's Decree No.
116/2008/ND-CP dated November 14, 2008 on defining the functions, tasks, powers
and organizational structure of the Ministry of Planning and Investment;
The Minister of Planning and Investment hereby
promulgates the Circular on providing specific provisions on preparing the
invitation to bid on construction works.
Article 1. Scope of application
1. This Circular hereby provides specific
provisions on preparing invitation to bid on construction work within the scope
of application stipulated in Article 1 of the Bidding Law No. 43/2013/QH13 as
follows:
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b) Form of the invitation to bid on construction
works No. 02 (Form No.02) applying to national competitive and limited bids by
following the single-stage one-envelop bidding procedure.
2. With regard to the bid for construction works specified
as projects financed by official development assistance from Asian Development
Bank (ADB) and World Bank (WB) under the national competitive bidding process,
the form of the invitation for national competitive bid written in Vietnamese
by ADB and WB shall apply.
Article 2. Applicable entities
This Circular shall apply to organizations or
individuals participating or involved in the procedure for selection of
contractors for procurement of construction works within the scope of
application stipulated in Article 1 hereof.
Article 3. Application of Forms of invitation to
bid for construction works
1. Forms of invitation to bid for construction
works issued together with this Circular shall be created on the basis of
regulations laid down in the Vietnam’s bidding law, and simultaneously consult
bidding regulations adopted by ADB and WB in order to facilitate contracting
parties’ involvements in contractor selection and further improve the
competitiveness, equality, transparency and economic efficiency in the bidding
process.
2. With regard to the procurement of construction
works financed by ODA, if contributors agree, the Form No. 01 or Form No. 02
issued together with this Circular shall apply, or certain contents provided in
bidding regulations enshrined in the International Treaties and Agreements
between Vietnam and these contributors may be amended and modified.
3. With regard to the international bidding, based
on the size and characteristics of the bid, organizations or individuals
charged with preparing the invitation for bid shall be obliged to modify
regulations on the language, currency type, incentive and schedule in the
bidding process and other relevant contents in conformity with regulations
enshrined in the Law on Bidding No. 43/2013/QH13, and the Decree No.
63/2014/ND-CP.
4. With regard to the bid for small-scale
procurement of construction works, based on the characteristics of this bid, if
stakeholders find that it is necessary to employ the method for single-stage
two-envelop contractor selection, they shall be required to submit the plan for
contractor selection to competent authorities for approval and use the Form No.
02 enclosed herein to prepare their invitation for bid.
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6. With regard to the bid for non-consulting
services to be furnished, based on the size and characteristics of this bid,
regulations specified in the Form of invitation for bid mentioned above may be
modified to make them more appropriate for implementation.
Article 4. Implementation of regulations on
taxes, fees and charges
1. The offer price of bidders must be composed of
all expenses necessary to execute the awarded contract, inclusive of taxes,
fees and charges (if any). Taxes, fees and charges shall be calculated by
reference to statutory tax rates and fee or charge levels 28 days prior to the
bid’s closing date.
2. When participating in the bid, bidders shall be
responsible for learning, calculating and proposing the quoted price which
includes types of taxes, fees and charges (if any). In the event that the bid
package does not mention taxes, fees or charges, the bidder’s quoted price
shall be considered to include all of taxes, fees or charges; in this case, if
the bidder is selected and awarded the contract, all liabilities or obligations
to pay such taxes, fees or charges (if any) to the State must be fulfilled. In
the event that the bidder submits the quoted price excluding taxes, fees or
charges (if any) in the bid package, this bid package shall be rejected.
Article 5. Construction, commonly shared works
and provision expenses
1. The quoted price must be constituted by
construction, commonly shared works and provision expenses.
2. Provision expenses shall be composed of
provisions for price drifts, additional workloads and advances (if any).
The determination of provision expenses shall be
carried out as per specialized legal regulations on construction cost
management and particular attributes of the bid. Stakeholders shall rely on the
size, characteristics, time and location of construction site as well as other
related elements in order to decide how such provision expenses are used but
ensure compliance with specialized legal regulations on construction cost
management.
3. As for the lump-sum contract, bidders shall be
obliged to calculate and distribute provision expenses to the quoted price, and
shall not be allowed to separate provision expenses already distributed to be
included in the quoted price for the purpose of consideration and evaluation
during the process of financial and commercial evaluation of bid packages.
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The invitation for bid must clearly specify
contents and principles of using provision expenses as the basis for bidders'
price quotation, conclusion and execution of the contract which specifically
clarify the monetary amount or percentage of provision expenses calculated
based on construction costs of the bid in order for bidders to submit their bid
proposal. Bidders are required to make a bid proposal inclusive of provision
expenses in compliance with requirements laid down in the invitation for bid.
Article 6. Contract
1. The invitation for bid shall comprise the form
of contract and specific provisions on contractual terms and conditions as the
basis for bidders' bid proposal and contracting parties’ negotiation, contract
perfection and conclusion.
2. The contract signed between the stakeholder and the
bid solicitor must conform to the Form of contract and contractual terms and
conditions stipulated in the invitation for bid, and amendments or corrections
proposed by the contractor and accepted by the investor in the course of
contract negotiation and perfection, but ensure such amendments or corrections
are not in breach of legal regulations on bidding and other relevant legal
regulations.
Article 7. Implementation
1. This Circular shall enter into force from July
1, 2015 as a replacement for the Circular No. 01/2010/TT-BKH of the Ministry of
Planning and Investment dated January 6, 2010 on specifying preparation of the
invitation for bid on construction works, and the Circular No. 02/2010/TT-BKH
of the Ministry of Planning and Investment dated January 19, 2010 on specifying
preparation of the invitation for bid on small-scale construction works.
2. Ministries, Ministry-level agencies, Government
agencies, and other central organs, and the People’s Committees at all levels,
as well as organizations or individuals concerned, shall be responsible for
implementing this Circular. In the course of implementation, if there is any
difficulty that may arise, Ministries, Ministry-level agencies, Government
agencies, and other central organs, and the People’s Committees at all levels,
as well as organizations or individuals concerned, shall be requested to send
their feedbacks to the Ministry of Planning and Investment for timely
instructions./.
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THE MINISTER
Bui Quang Vinh
……….[place], …………………..[date]
To: [insert name and address of
the successful bidder “hereinafter referred to as “the Contractor”]Re: Letter
of Acceptance and Notice of Award.
Pursuant to Decision No………………….
dated………………….of the Investor [insert the Investor’s name (hereinafter
referred to as “the Investor”)] giving approval for the result of
selection of contractor for………………………. [insert name and number of
the contract package], the Employer [insert name of the Employer
(hereinafter referred to as “the Employer”) would like to notify that the
Investor has accepted your Bid and award the contract for execution of
the [insert name and number of the contract package. If a package
is divided into several items, specify the name and number of the item for
which the bidder is selected] with the contract price of…………………………. [insert
the successful bid price specified in the decision on giving approval for
results of bidder selection] and the contract duration of…………………. [insert
the duration for completion the contract package specified in the decision on
giving approval for results of bidder selection] .The Contractor’s
legal representative is requested to prepare and enter into the Contract with
the Investor/ Employer according to the following plan:
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- Contract
conclusion time:………….. [specify the time when the contract is duly entered
into by the parties], at………………………… [specify the location where the
contract is concluded], enclosed with the draft contract.
The Contractor is also requested to
provide the performance security as prescribed in the Form No. 22 Chapter IX –
Contract forms included in the bidding documents with an amount of ……………………..
and validity period of ……………………. [specify the amount and validity period as
prescribed in Section 5 Chapter VIII – Specific conditions of contract included
in the bidding documents].
This document is an integral part
of the Contract. Upon the receipt of this document, the Contractor must provide
a notification of acceptance of the completion and conclusion of the Contract
as well as the provision of the performance security as mentioned above, in
which the Contractor must state that the Contractor’s current capacity still
meets all requirements specified in the bidding documents. The Investor shall
refuse to complete and enter into the contract if the Contractor is found to
fail to satisfy the capacity requirements for executing the package.
If the Contractor fails, or
refuses, to complete and enter into the contract, or provide the performance
security as required by…………………………….. [date] [based on the scope and nature
of the contract package, the deadline for provide the performance security,
complete and enter into the contract is determined and not later than 28 days
from the issuance of this document], the Contractor shall be rejected
without the bid security returned.
Legal
representative of the Employer
(specify full name, position, affix signature and seal)
Attachments: The draft contract.
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<PM
COMPANY LOGO>
(Issued
together with Circular No. 03/2015/TT-BKHDT dated May 6, 2015 of the Ministry
of Planning and Investment on bidding documents for works)
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ITB
Instructions to Bidders
BDS
Bid Data Sheet
GCC
General Conditions of Contract
SCC
Special Conditions of Contract
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Vietnamese dong
USD
US Dollar
EUR
Euro
Form No. 01 (b). Letter of Bid
(applicable to the Bidder who has no discount offer in the Letter of Bid)
Form No. 03. Joint Venture Agreement
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Form No. 06 (a). Bidder Information
Form No. 06 (b). Joint Venture Party
Information
Form No. 08. Historical Contract
Non-Performance
Form No. 09. Pending Litigation
Form No. 10. Financial Situation of the
Bidder
Form No. 11. Average Annual Construction
Turnover
Form No. 12. Financial Resources
Form No. 13. Financial resource
requirement
Form No. 14. Similar contracts
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Form
01 (a)
LETTER
OF BID (1)
(applicable
to the Bidder who has no discount offer or has discount offer submitted in a
separate Letter of Discount)
Date:________ [insert date of
signing of Letter of Bid]
Package’s name: [insert the
procurement’s name according to the Invitation to Bid]
Project’s name: _________[insert
the project's name]
Invitation to Bid No.: ___[insert
the number of the Invitation to Bid regarding selective bidding]
To: [insert the
complete and accurate name of the Employer]
After taking account of the Bidding Documents and revisions
thereof number ____[insert the number of the revisions (if any)], we,
____[insert the Bidder’s name], pledge ourselves to perform _____[insert the
procurement’s name] in accordance with the Bidding Documents with the total
amount of ____[insert the amount in figures, in words, and currency] (2)
together with the Schedule of Prices enclosed.
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We hereby declare that:
1. We only participate in this Bid as the Contractor.
2. We are not undergoing dissolution process, are not thrown
into bankruptcy, and do not incur bad debts as prescribed by law.
3. We do not commit violations against regulations on
assurance of competitiveness in bidding.
4. We are not involved in corrupt, fraudulent or conclusive
practice and other violations against procurement law.
5. Every information provided herein is truthful to be the
best of our knowledge.
If the our Bid is accepted, we shall provide the Performance
Security as prescribed in Section 38 - Instructions to Bidders of the Bidding
Documents.
This Bid takes effect within ____ (4) days, from
__________[date] (5).
Legal representative of the Bidder (6)
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Notes:
(1) Bidder must provide sufficient and accurate information
including names of the Employer and the Bidder, effective period of the Bid,
which bears the signature and seal (if any) and of the bidder’s legal
representative.
(2) The Bid Price mentioned in
the Letter of Bid must be detailed, specified in both number and words, and in
conformity with the total Bid Price mentioned in the Schedule of Prices. There
is must be only one Bid Price which does not cause any disadvantage condition
to the Investor or the Employer. If the package is divided into several parts,
the Bidder shall insert the bid prices for each part and total bid prices of
the parts that the Bidder makes a bid.
(3) The contract duration mentioned in the Bid Submission
Form must conform to the Technical Proposal and Schedule of Construction in the
Bid.
(4) Effective period of the Bid begins from the bid
submission deadline to its expiration date as prescribed in the Bidding
Documents. The period of time from the deadline time for the submission of bids to
24:00 of the deadline date is considered 1 day.
(5) Insert the bid submission deadline
as prescribed in Section 22.1 of the BDS.
(6) If the bidder’s legal
representative authorizes his/her subordinate to sign the Letter of Bid, a
Power of Attorney (Form 02 provided in this Chapter) must be enclosed. If the
company’s charter or another document permits such subordinate to sign the
Letter of Bid, such document shall be enclosed (In this case, the Power of
Attorney is not required). Regarding joint venture, the Letter of Bid shall be
signed by legal representative of every JV's Party, unless the leading Party
may sign the Letter of Bid according to the joint venture agreement as
mentioned in Form 03 of this Chapter. Each JV's Party may give authorization
similarly to an independent bidder. If the successful bidder must present
certified true copies of these documents to the Investor before contract
conclusion. If information provided is found inaccurate, the bidder will be
considered fraudulent as prescribed in ITB Section 3.
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LETTER
OF BID (1)
(applicable
to the Bidder who has no discount offer in the Letter of Bid)
Date:________ [insert date of
signing of Letter of Bid]
Package’s name: [insert the
procurement’s name according to the Invitation to Bid]
Project’s name: _________[insert
the project's name]
Invitation to Bid No.: ___[insert
the brief number of the Invitation to Bid regarding selective bidding]
To: [insert the complete
and accurate name of the Employer]
After taking account of the Bidding Documents and revisions
thereof number ____[insert the number of the revisions (if any)], we,
____[insert the Bidder’s name], pledge ourselves to perform _____[insert the
procurement’s name] in accordance with the Bidding Documents with the total
amount of ____[insert the amount in figures, in words, and currency] (2)
together with the Schedule of Prices enclosed.
In addition, we voluntarily offer a discount of bid price with
an amount ____[insert the discount amount in figures, in words and in
currency].
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The contract execution period is ____[insert period of time
for performing all tasks required by the package] (4).
We hereby declare that:
1. We only participate in this Bid as the Contractor.
2. We are not undergoing dissolution process, are not thrown
into bankruptcy, and do not incur bad debts as prescribed by law.
3. We do not commit violations against regulations on
assurance of competitiveness in bidding.
4. We are not involved in corrupt, fraudulent or conclusive
practice and other violations against procurement law.
5. Every information provided herein is truthful to be the
best of our knowledge.
If the our Bid is accepted, we shall provide the Performance
Security as prescribed in Section 38 - Instructions to Bidders of the Bidding
Documents.
This Bid takes effect within ____ (5) days, from
__________[date] (6).
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[full name, position, signature and seal]
Notes:
(1) Bidder must provide sufficient and accurate information
including names of the Employer and the Bidder, effective period of the Bid,
which bears the signature and seal (if any) and of the bidder’s legal
representative.
(2) The Bid Price mentioned in
the Letter of Bid must be detailed, specified in both number and words, and in
conformity with the total Bid Price mentioned in the Schedule of Prices. There
is must be only one Bid Price which does not cause any disadvantage condition
to the Investor or the Employer. If the package is divided into several parts,
the Bidder shall insert the bid prices for each part and total bid prices of
the parts that the Bidder makes a bid.
(3) The discount is whether applicable to the procurement or
one or several work items (specifying the work items eligible for discounts).
(4) The contract duration mentioned in the Bid Submission
Form must conform to the Technical Proposal and Schedule of Construction in the
Bid.
(5) Effective period of the Bid begins from the bid submission
deadline to its expiration date as prescribed in the Bidding Documents. The period of
time from the deadline time for the submission of bids to 24:00 of the deadline
date is considered 1 day.
(6) Insert the bid submission deadline
as prescribed in Section 22.1 of the BDS.
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Form
No. 02
[Location and
date]_______________
I am __________[insert name,
ID/passport number, position of bidder’s legal representative], the legal
representative of _______ [insert name of bidder] at _____________ [insert
address of bidder] hereby authorizes _____________ [insert name, ID/passport number,
position of authorized person] to perform the following tasks during the
participation in the process of bidding for ____________ [insert name of the
procurement] of _____________ [insert name of the project] held by ____________
[insert name of the Employer]:
[- Sign the Letter of Bid;
- Sign the Joint venture
agreement (if any);
- Sign documents with the
Employer during the shortlisting processing, including the request for
Clarification of Bidding Documents and Bids; sign requests for bid withdrawal,
modification or substitutions;
- Participate in contract
negotiation and finalization;
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- Sign contract with the
Investor if it is successful.] (2)
The authorized person only
performs the tasks within the area of competence of a legal representative of
__________ [insert name of bidder]. ____________ [insert name of bidder’s legal
representative] is totally responsible for the tasks performed by ___________
[insert name of authorized person] within the authorization scope.
The Power of Attorney is
effective from __________ [date] to _________ [date](3) and is made
into _______ copies with equal value. _____ copies are kept by the principal,
and _______ copies are kept by the authorized person, ____copies are kept by
the Employer.
Authorized person
[full name, position, signature and seal]
Principal
[full name, position, signature and seal of the legal
representative]
Notes:
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(2) Area of authorization
includes one or multiple tasks above.
(3) Insert the effective
date and expiration date of the Power of Attorney in conformity with the
bidding process.
Form No. 03
JOINT
VENTURE AGREEMENT(1)
[Location
and date]___________________
Package:
[insert package’s name]
Under project:
_________[insert the project's name]
Pursuant to (2)_____[The
Procurement Law No. 43/2013/QH13 dated November 26, 2013 of the National
Assembly];Pursuant to(2)____ [the Government's Decree No.
63/2014/NĐ-CP dated June 26, 2014 on implementation of some Articles on
contractor selection of the Procument Law];In response to Bidding Documents for
_______________ [insert name of procurement] dated __________ [insert date
written on the Bidding Documents];
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Name of JV’s Party ____[insert
name of each JV's Party]
Represented by Mr./Ms.
Position:
Address:
Phone number:
Fax:
Email:
Account:
TIN:
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Article 1. General rules
1. Parties voluntarily establish
this joint venture to participate in the process of bidding for __________
[insert name of package] of _______________ [insert name of project].
2. Official name of the joint
venture used in every transaction related to the procurement with the consent
of all Parties: ______________ [insert the agreed name of the joint venture].
______________ [insert the agreed name of the joint venture].
3. Every member is committed not
to unilaterally participate or establish a joint venture with another member to
participate in this package. If awarded the contract, no Party is entitled to
refuse to fulfill the duties and obligations prescribed in the contract. Any JV’s
Party that refuses to perform their duties as agreed must:
- Pay damages to other
parties in the joint venture;
- Pay damages to the Investor
as prescribed by the contract;
- Incur other disciplinary
actions __________ [specify the action].
Article 2. Assignment of
duties
All Parties unanimously to
undertake joint and separate responsibility to execute __________ [insert name
of package] of _______________ [insert name of project] as follows:
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All parties unanimously
authorize ________ [insert name of a party] as the leading JV’s Party of the
joint venture who represents the joint venture to perform the following tasks (3):
[- Sign the Letter of Bid;
- Sign documents with the
Employer during the shortlisting processing, including the request for
Clarification of Bidding Documents and Bids; sign requests for bid withdrawal,
modification or substitutions;
- Provide Bid Security
for the joint venture;
- Participate in contract
negotiation and finalization;
- Sign complaint letter
(if any);
- Perform other tasks except
for contract conclusion: _______________ [specify other tasks (if any)].
2. Tasks of JV's Parties with the consent of all parties are specified
in the table below(4):
Item No.
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Tasks
Proportion of total bid
1
Name of leading JV’s Party
- ___
- ___
- ___%
- ___%
2
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- ___
- ___
- ___%
- ___%
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....
....
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Total
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100%
Article 3. Effect of Joint
Venture Agreement
1. The Joint Venture Agreement
takes effect from the day on which it is signed.
2. The Joint Venture Agreement
expires in the following cases:
- All parties have fulfilled
their duties and finalize the contract;
- The agreement is unanimously
terminated by all parties;
- The joint venture is not
awarded the contract;
- The bidding for ____________
[insert name of the package] of ___________ [insert name of the project] is
cancelled as notified by the Employer.
The joint venture agreement is
made into _______ copies with equal legal value, each party keeps _________
copies.
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LEGAL REPRESENTATIVE OF
LEADING JV’S PARTY
[full name, position,
signature and seal]
LEGAL REPRESENTATIVE OF JV’S
PARTY
[full name, position,
signature and seal of each party]
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BID SECURITY(1)
Beneficiary: ___[insert
name and address of the Employer]
Date of issue: [insert
date of issue]
BID SECURITY NO. [insert
number of the Bid Guarantee]
Guarantor: [insert
name and address of issuing bank, if it is not written in the title]
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We hereby act as a guarantee
for the Bidder to participate in the bid for this package with an amount of
_________[amount in figures, in words and currency].
This Guarantee takes effect
within ____(2) days, from __________[date](3).
At the request of the
Applicant, we, as the Guarantor, hereby undertake to pay you any sum or sums
not exceeding in total an amount of ___________ [amount in figures]
(____________) [amount in words] upon receipt by us of your first demand in
writing accompanied by a written statement stating that the Applicant is in
breach of its obligation(s), because the Applicant:
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If the Applicant has no
option: this Guarantee shall expire when the Applicant receives the photocopy
of notification of bidder selection result sent by the beneficiary; within 30
days after the expiration date of the Bid.
Consequently, any demand for
payment under this guarantee must be received by us at the office on or before
that date.
Legal
representative of Bank
[full
name, position, signature and seal]
Notes:
(1) Applicable to Bid Security in the form of Bid Guarantee
issued by a credit institution or a branch of foreign bank established under
Vietnamese law.
(2) Insert as prescribed in Section 19.2 of the BDS.
(3) Insert the bid submission deadline as prescribed in
Section 22.1 of the BDS.
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The Employer shall indicate the list of
work items of the package in the column “Description of work items” and measurement
units and bill of quantities consistent with the description of works,
drawings, and specifications in Chapter V - Procurement requirements.
Each work item shall be described in sufficient
detail to provide clear guidance to Bidders with respect to the type of works,
their scope and complexity, and compliance with the required standards.
Bidders are required to enter the prices
against each work item on a lump sum basis. The sum of prices entered against
each work item will represent the total bid price.
Bidders shall find out, calculate and
include all kinds of taxes, fees, and charges (if any). The Bid Price quoted by
the Bidder shall include all taxes, fees and charges (if any) determined at 28
days prior to the bid submission deadline and contingency costs. In case the
Bid Price is not inclusive of taxes, fees and charges (if any), the Bid of the
Bidder shall be rejected.
Item
No.
Description(1)
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Unit
(3)
Quantity(4)
Rate
(5)
Amount(6)
I
Bill No. 1: General
items
A
1
Performance Bond/Guarantee
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sum
1
2
Insurance of the Works for
the portion under Bidder’s liability
sum
1
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3
Insurance of Contractor’s
Equipment
sum
1
4
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sum
1
5
Maintenance of Works
month
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6
On-site temporary
accommodation for dwelling and administration0}
sum
1
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Transport of construction
equipment and labor to the Site
sum
1
8
Provide diversion road
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1
9
Provide for traffic control
and maintenance of diversion road
month
24
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10
Provide for cleaning up the
Site on completion
sum
1
II
Bill No. 2: Earthworks
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1
Excavate topsoil
m3
13.500
2
Excavate soil III
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m3
3.450
3
Excavate soil level IV
m3
209.985
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4
Excavate rock level III
m3
182.376
5
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m3
179.736
6
Backfilling K=0,95
m3
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7
Grass growing
m2
1.650
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Transport of debris to the landfill
m3
401.820
9
Cutting and removal of
unwanted grasses and trees
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1
III
Bill No…
…
…
….
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Bid
price (A + B + …)
(Carried
forward to the Letter of Bid, page No….)
Legal
representative of the Bidder
[full name,
position, signature and seal]
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Form 06 (a)
BIDDER INFORMATION
Date:________ Number and name of package: _________________
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In case of joint venture, name of each JV’s Party
Place of business registration and operation:
insert province/city where the Bidder registers and operate business]
Year of establishment:
Bidder’s legal address [insert the registered address]:
Bidder’s legal representative information
Name _____________________________________
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Phone number/Fax: _______________________
Email address: ______________________________
1. Attached are
photocopies of one of the following documents: The Bidder has been
granted a Certificate of Enterprise registration, a Establishment Decision or
equivalent document issued by a competent authority of the country in which
the Bidder is operating.
2. Diagram of
organizational structure of the Bidder.
Form
06 (b)
JOINT VENTURE PARTY INFORMATION FORM(1)
Date:________ Number and name of package: __________________
Joint venture’s name:
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JV's Party Country of Registration:
JV's Party Year of Establishment:
JV's Party Legal Address in Country of Registration:
JV's legal representative information
Name ____________________________________
Address: __________________________________
Phone number/Fax: _____________________
Email address: _____________________________
1. Attached are
photocopies of one of the following documents: The Bidder has been
granted a Certificate of Enterprise registration, a Establishment Decision or
equivalent document issued by a competent authority of the country in which
the Bidder is operating.
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Notes:
(1) Regarding joint venture,
each JV' Party shall declare information using this Form.
Form
No. 07
Item
No.
Name
of subsidiary company, associate company(2)
Work
performed in the package(3)
Proportion
of value to bid price(4)
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1
2
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3
4
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5
…
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Notes:
(1) If the Bidder is a parent
company (namely a corporation), it must declare specific tasks assigned to subsidiary
companies, associate companies. The qualification of the Bidder shall be
evaluated according to the value and volume of work performed by the parent
company, subsidiary companies, associate companies. If the Bidder is not a
parent company, this Form shall not be used.
(2) Insert name of the
subsidiary companies, associate companies.
(3) Insert work performed of the
subsidiary companies, associate companies.
Form No. 08
HISTORICAL
CONTRACT NON-PERFORMANCE (1)
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Non-Performed Contracts in accordance with of
Chapter III - Evaluation and Qualification Criteria
□ Contract non-performance did not occur since
January 1st ___ [insert year] prescribed in criterion 1 in the Schedule of
evaluation of finance and qualifications in Section 2.1 of Chapter III -
Evaluation and Qualification Criteria.
□ Contract(s) not performed since January 1st,
___[insert year] prescribed in criterion 1 in the Schedule of evaluation of
finance and qualifications in Section 2.1 of Chapter III - Evaluation and
Qualification Criteria.
Year
Non-performed portion of contract
Contract Identification
Total Contract Amount (current value, currency
unit, exchange rate, VND equivalent)
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Contract
Identification:
Investor’s name:
Address:
Reasons for
non-performance:
Notes:
(1) The Bidder must declare accurately
and truthfully history of non-performing contracts; any non-performing contract
being not declared shall be considered “fraudulent” and rejected.
Regarding joint venture, each JV' Party
shall declare information using this Form.
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PENDING LITIGATION(1)
Bidder’s name: Date:_______________ JV's Party name (if any):
Involved lawsuits
Choose one of two information below:
□ No pending litigation.
□ Description of pending litigation in which the Bidder is a litigant
(or each JV' Party is a litigant regarding JV).
Year
Matter in Dispute
Value of involved lawsuit in VND
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Notes:
(1) The Bidder must declare accurately
and truthfully involved lawsuits; any involved lawsuit being not declared shall
be considered “fraudulent” and rejected.
Regarding joint venture, each JV' Party
shall declare information using this Form.
Form
No. 10
FINANCICAL
SITUATION OF BIDDER(1)
Bidder’s name: Date:_______________ JV's Party name
(if any):
Financial
figures in the last 3 years (2) [VND]
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Year
2:
Year
3:
Information
from Balance Sheet
Total Assets
Total Liabilities
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Net Worth
Current Assets
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Current Liabilities
Working Capital
Information
about income statement
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Profits Before Taxes
Profits After Taxes
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Attached are copies of
financial statements (balance sheets including all related notes, and income
statements) for last 3 years(3), as indicated above, complying with
the following conditions:
1. Reflect
the financial situation of the Bidder or JV’s Party, and not an affiliated
entity (such as parent company or subsidiary company or associate company or
JV’s Party).
2. Be
complete, including all notes to the financial statements as prescribed.
3. Historic
financial statements must correspond to accounting periods already completed,
attached are certified true copies of one of the following documents:
- Inspection record of tax declaration;
- Tax statement (VAT and enterprise income tax) whose time
of submitting certified by tax authority;
- Documentary evidence on electronic tax declaration by
the Bidder;
- Certification of tax liability issued by the tax
authority (certifying amount paid in the whole year);
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- Other documents.
(1) Regarding joint venture, each JV'
Party shall declare information using this Form.
(3) The period of time above must correspond to the period
of time prescribed in criterion 3.1 Section 2.1 Chapter III - Evaluation
and Qualification Criteria.
Form No. 11
AVERAGE ANNUAL CONSTRUCTION TURNOVER
(1)
Each Bidder or a JV's Party must fill out this form.
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Annual Construction Turnover Data
for the Last ___Years(2)
Year
Amount (in VND)
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Notes:
(1) Regarding joint venture, each JV'
Party must fill out this form.
(2) The Employer shall insert the period of time prescribed in
criterion 3.2 Section 2.1 Chapter III - Evaluation and Qualification Criteria.
(3) To determine the average annual construction turnover,
the Employer shall divide the sum of each year’s annual turnover by the number
of years, for which such information was requested.
Form No. 12
FINANCIAL
RESOURCES(1)
Specify proposed sources of financing, such as liquid assets(2),
credit limit and other financial means (other than advance payments of the
contract), available to meet the financial resources requirements prescribed in
Form No. 13 of this Chapter.
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No.
Source of financing
Amount (in VND)
1
2
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4
5
…
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Total financial resources
of Bidder
(1) Every Bidder
or JV's Party shall provide information about their financial resources,
enclosed with documentary evidence.
Expected financial resources shall be determined by the following
formula:
NLTC= TNL - DTH
Where:
- NLTC is the proposed sources of financing to perform the contract;
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- DTH is total monthly financial resources required for contracts in
progress (specified in Form No. 13).
A Bidder shall be considered responsive to financial resources
requirements if its mobilized proposed financial resources are no less than the
value of financial resources required prescribed criterion 3.3. Section 2.1 of
Chapter III - Evaluation and Qualification Criteria.
If the Bidder encloses a credit commitment issued by a credit
institution lawfully operating in Vietnam in the Bid, which promises to lend to
the commitment holder (the Bidder) to perform the considered procurement with
minimum amount equivalent to the required value prescribed in criterion 3.3
Section 2.1. Chapter III – Evaluation and Qualification Criteria during the
contract duration, the Bidder shall be considered satisfying financial
requirements for the package and not required to declare information using this
Form and Form No. 13.
(2) Liquid assets
mean cash and equivalent, short-term financial instruments, available-for-sale
securities, marketable securities, trade receivables, short-term financial
receivables and other assets that can easily be changed into cash within 1
year.
Form No. 13
MONTHLY
FINANCIAL RESOURCES REQUIREMENT
FOR CONTRACTS
IN PROGRESS(1)
No.
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Contact person of the Investor (address, phone number, fax)
Completion date of contract
Number of remaining months
of contract (A) (2)
Unpaid contract value,
including taxes
(B)(3)
Monthly financial resources
requirement
(B/A)
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2
...
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3
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4
…
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Total monthly financial resources requirement
for contracts in progress
Notes:
(1) Each Bidder or JV's Party shall provide information
below to calculate all required financial resources, which is all value of: (i) current commitments of the
Bidder (or each joint venture member) in all contracts being executed or to be
executed; (ii) required financial resources of the considered contract by the
Investor. In addition, the Bidder shall provide information about any other
financial obligation likely substantially affecting the execution of the
considered contract if the Bidder is awarded the contract.
(2) Remaining contract period to be calculated from
28 days prior to bid submission deadline.
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Form No. 14
SIMILAR CONTRACTS
Similar
contracts
Contract No___ dated___________
Information
Date of Award of Contract:
Date______
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Date______
Total Contract price
VND
For
JV's Party or
Percent
of Total
Amount:
_______VND
Investor’s
name:
Address
Phone
number/Fax number:
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Description of the Similarity
prescribed in criterion 4 of Section 2.1 of Chapter III - Evaluation and
Qualification Criteria.
Requirement for the Similarity(1)
Similarity of performed contracts(2)
Notes:
(1) The Employer should insert
here contract size, complexity, methods, technology, or other characteristics
as described in Chapter V – Procurement requirements.
(2) The Bidder must specify similar
characteristics of the similar contracts to demonstrate their responsiveness.
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- Regarding every position prescribed in
this Form, the Bidder shall declare detailed information according to Forms 16 and
17 of this Chapter.
- The Bidder shall propose personnel for key
positions having qualifications satisfying requirements prescribed in Point a
Section 2.2 of Chapter III - Evaluation and Qualification Criteria and be available
to perform the package; no personnel being in charge of another package with
the same working time is proposed in this Table. If the
declaration is not truthful, the Bidder shall be considered fraudulent.
1
Position: [insert detailed position in
charge]
Name [insert the employee’s name for key
position]
2
Position: [insert detailed position in
charge]
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Name [insert the employee’s name for key
position]
3
Position
Name
4
Position
Name
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Position
Name
….
Position
Name
Form No. 16
CURRICULUM VITAE OF KEY PERSONNEL
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Position
Information
Name
Date of birth:
Professional qualifications
Present position
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Employer’s address
Phone number:
Contact person (Chief/officer in charge of
personnel)
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Email:
Position
Year’s experience with present employer
Form
No. 17
PROFESSIONAL
QUALIFICATIONS OF PERSONNEL
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From
To
Company/Project/Position/Relevant technical and management
experience
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Form No. 18
The Bidder shall provide
adequate information to demonstrate clearly that it has the capacity to meet
the requirements for the key equipment listed in Point b Section 2.2 of Chapter
III - Evaluation and Qualification Criteria and be available to perform the
package. No equipment being proposed of another package with the same schedule
is proposed in this Table. If the declaration is not truthful, the Bidder shall
be considered fraudulent.
The equipment must be owned by
the Bidder or may be rented provided that the Bidder may demonstrate clearly
that it has the capacity to meeting the requirements of the project. If the equipment is rented, a
lease of equipment and documents proving the ownership of the lessor are
required. A separate from shall be prepared for each item of equipment as
follows:
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Equipment information
Name of manufacturer
Model
Capacity
Year of manufacture
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Origin
Current status
Current location
Details of current commitments
Source
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□ Owned □
Rented □ Leased □ Specially manufactured
Add the following information for the equipment
not owned by the Bidder:
Owner
Name of owner
Address of owner
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Telephone:
Contact name and title
Fax number:
Telex
Agreements
Details of rental/lease/manufacture agreements
specific to the project
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Form
19 (a)
Item
No.
Subcontractor’s
name(2)
Work
items(3)
Volume(4)
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Contract/agreement
concluded with subcontractor(6)
1
2
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3
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Notes:
(1) In case of employment of subcontractor,
then fill in this form.
(2) Indicate name of
subcontractor(s). In case names of subcontractors are not determined, this
column may be leaved blank and only the column “Work items” is filled. If the
Bidder is selected, it may employ subcontractors with the work items as
indicated in the table only with the consent of the Investor.
(3) Indicate name of work items
for subcontractor(s).
(4) Indicate volume of work
items for subcontractor(s).
(5) Indicate value of work items
performed by subcontractor(s) as percentage of the bid price.
(6) Indicate number of
contract/agreement, enclosed with the original or certified true copy of such
document.
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LIST
OF SPECIAL SUBCONTRACTORS(1)
The Bidder must provide adequate
information to demonstrate clearly that it has the capacity to meet the
requirements prescribed in Clause 2.3 Section 2 Chapter III - Evaluation and
Qualification Criteria.
No.
Name
of special subcontractor(2)
Work
items(3)
Volume(4)
Estimated
value(5)
Contract/agreement
concluded with special subcontractor(6)
1
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2
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3
4
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Notes:
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(2) Indicate name of special
subcontractor(s).
(3) Indicate name of work items
for special subcontractor(s)
(4) Indicate volume of work
items for special subcontractor(s).
(5) Indicate value of work items
performed by special subcontractor(s) as percentage of the bid price.
(6) Indicate number of
contract/agreement, enclosed with the original or certified true copy of such
document.