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CIRCULAR

FUNCTIONS, DUTIES, POWERS AND ORGANIZATIONAL STRUCTURE OF ASSISTANCE APPARATUSES OF PROVINCIAL AND REGIONAL PEOPLE’S COURTS

Pursuant to the Law on Organization of People’s Courts No. 34/2024/QH15 amended by the Law No.  81/2025/QH14 dated June 24, 2025;

Pursuant to the Law on Promulgation of Legislative Documents No. 64/2025/QH15 dated February 19, 2025 amended by the Law No.  87/2025/QH14 dated June 25, 2025;

Pursuant to the Resolution No. 255/2025/QH15 dated June 27, 2025 of the National Assembly on enforcement of the Law on amendments to the Law on Organization of People’s Courts, the Law on amendments to the Law on Organization of People's Procuracies, procedure laws and other relevant laws;

Pursuant to the Resolution No. 81/2025/UBTVQH15 dated June 27, 2025 of the Standing Committee Of the National Assembly on establishment of Provincial People’s Courts and Regional People’s Courts; scope of territorial jurisdiction of Provincial People’s Courts and Regional People’s Courts;

At the request of Director of Department of Organization-Personnel of the Supreme People’s Court;

Chief Justice of the Supreme People's Court promulgates Circular on functions, duties, powers and organizational structure of assistance apparatuses of provincial and regional People’s Courts.

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This Circular provides for functions, duties, powers and organizational structure of assistance apparatuses of provincial and regional People’s Courts.

Article 2. Assistance apparatus of provincial People’s Court

1. Assistance apparatus of a provincial People’s Court includes:

a) Office;

b) Division of Organization-Personnel;

c) Division of Director, examination, inspection and enforcement of judgments.

2. Holders of positions and titles in the Office and Divisions affiliated to the provincial People’s Court include Heads or holders of equivalent positions/titles, Deputy Heads or holders of equivalent positions/titles, Judges, Court Examiners, Court Clerks, other public employees and employees.

Article 3. Office

1. Functions.

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2. Duties and powers.

The Office shall advise and assist the Chief Justice of the provincial People’s Court to perform the following duties and powers:

a) Conduct administration and record affairs and manage seals as per law and according to regulations issued by the Supreme People’s Court;

b) Receive and process petitions, and accept cases and lawsuits within its jurisdiction;

c) Receive documents, petitions and written recommendations according to cassation or reopening procedure;

d) Organize trials and reception of citizens in according with regulations;

dd) Develop plans and working programs, make statistics and prepare consolidated reports on operation of the provincial People's Court and regional People's Courts within its territorial jurisdiction.

e) Monitor and urge units to perform duties assigned by the Chief Justice of the provincial People’s Court

g) Conduct finance and accounting-related works and manage and use funding in an effective manner according to regulations;

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i) Manage and provide means to serve operations of the provincial People's Court according to regulations;

k) Conduct emulation and commendation affairs in accordance with regulations;

l) Store and access professional dossiers and documents as per law;

m) Review, search, verify and provide information on judicial records according to the law on judicial records;

n) Organize application of information technology and digital transformation; access websites and databases serving management and administration by the Chief Justice of the provincial People’s Court;

o) Disseminate and provide education about laws; proactively monitor information and grasp public opinions and feedback on organization and operation of the provincial People's Court and regional People's Courts within its territorial jurisdiction;

p) Perform other duties and powers as assigned by the Chief Justice of the provincial People’s Court.

Article 4. Division of Organization-Personnel

1. Functions.

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2. Duties and powers.

The Division of Organization-Personnel shall advise and assist the Chief Justice of the provincial People’s Court to perform the following duties and powers:

a) Effectively manage and employ public employees assigned by the Supreme People's Court; recruit, allocate public employees and decide position-based staffing ratio in association with compliance with professional standards applicable to titles and positions under its management as delegated;

b) Initiate procedures for personnel work, carry out assessment and classification, make employment plans and planning and provide training and refresher training; apply regimes and policies on  mandatory termination, retirement, social insurance and other regimes and policies to public employees and employees under its management as delegated;

c) Formulate dossiers, update, manage and access the database of public employees and employees under its management according to regulations; cooperate with an advisory body of the local Communist Party committee in verifying political history and current politics of public employees and employees under its management as requested by a competent authority;

d) Select and appoint public employees to participate in training courses on professional operations and political theory and other training courses according to the competent authority’s plan; provide training courses for People's Jurors, Mediators and other persons as prescribed;

dd) Perform duties to organize development of the Communist Party;

e) Carry out political and ideological works, build and manage cadres under its management as delegated;

g) Prepare statistics and reports on the quantity and quality of public employees and employees and other reports as prescribed;

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Article 5. Division of Director, examination, inspection and enforcement of judgments

1. Functions.

Division of Director, examination, inspection and enforcement of judgments shall advise and assist the Judges' Committee and the Chief Justice of the provincial People's Court to settle lawsuits and cases according to cassation or reopening procedure, conduct civil inspection and professional examination and enforce judgments.

2. Duties and powers.

Division of Director, examination, inspection and enforcement of judgments shall advise and assist the Judges' Committee and the Chief Justice of the provincial People's Court to perform the following duties and powers:

a) Process documents, petitions and written recommendations according to cassation or reopening procedure;

b) Conduct study and propose processing of written requests, petitions and recommendations for legally-effective judgments and decisions of regional People's Courts according to cassation or reopening procedure as per law;

c) Conduct study and propose consideration and decision on protest against legally-effective judgments and decisions of regional People's Courts according to cassation or reopening procedure as per law;

d) Prepare dossiers and documents serving meetings and trials of the Judges' Committee of the provincial People’s Court;

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e) Perform duties related to the State's responsibility for compensation within its jurisdiction;

g) Organize inspection and examination of anti-corruption, and prevention and control of wastefulness and other works as directed by the competent authority or according to the approved programs and plans;

h) Organize the implementation of measures to tighten discipline imposed upon official operations and manage personnel; transparently declare assets and income according to regulations;

i) Inspect the exercise of discipline imposed upon official operations by public employees and employees of the provincial People's Court and regional People's Courts within its territorial jurisdiction;

k) Resolve complaints about and denunciations against public employees and employees according to regulations of law on complaints and denunciations; prepare consolidated reports on resolution of complaints and denunciations and submit them to competent authorities according to regulations;

l) Inspect legally-effective judgments and decisions of regional People's Courts within its territorial jurisdiction as per law;

m) Request the Chief Justice of the Supreme People’s Court, the Chief Justice of provincial People's Court to consider protesting against judgments or decisions of Courts which have yet taken legal effect when there is any violation or new fact in accordance with law.

n) Make overall assessment of adjudication practices; propose precedents;

o) Enforce and monitor enforcement of judgments as per law;

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Article 6. Assistance apparatuses of  regional People’s Courts

1. An assistance apparatus of  a regional People’s Court is Office.

2. Holders of positions and titles in the Office include Chief of Office, Deputy Chief(s) of Office, Judges, Court Examiners, Court Clerks, other public employees and employees.

3. The Office shall advise and assist the Chief Justice of the regional People’s Court to be in charge of judicial administration and office management and management and use of full funding, equipment and maintenance of working conditions to serve operations of the regional People’s Court.

4. The Office shall advise and assist the Chief Justice of the regional People’s Court to perform the following duties and powers:

a) Conduct administration, record and archive affairs and manage seals as per law and according to regulations issued by the Supreme People’s Court;

b) Receive and process petitions and written requests, and accept cases and lawsuits within its jurisdiction;

c) Organize trials and reception of citizens in according with regulations;

d) Make overall assessment of adjudication practices; propose precedents;

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e) Make statistics and a consolidated report on operations of the regional People's Court;

g) Conduct accounting affairs;

h) Manage and use assets, facilities, funding, equipment, and maintain working conditions; carry out operations of the regional People's Court in terms of protection, security and order, safety, fire prevention and fighting, and healthcare according to regulations;

i) Conduct emulation and commendation affairs in accordance with regulations;

k) Review, search, verify and provide information on judicial records according to the law on judicial records;

l) Develop application of information technology and digital transformation according to regulations;

m) Perform other duties and powers as assigned by the Chief Justice of regional People's Court.

Article 7. Effect

1. This Circular takes effect from the date July 01, 2025.

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Article 8. Implementation organization

1. Chief Justices of provincial People's Courts and regional People's Court and relevant authorities, organizations and individuals shall be responsible for implementing this Circular.

2. Any difficulties, proposals or recommendations that arise during the implementation of this Circular should be reported to the Department of Organization-Personnel affiliated to the Supreme People's Court that will submit a consolidated report to the Chief Justice of the Supreme People's Court for consideration and decision./.

CHIEF JUSTICE




Le Minh Tri