Thông tư 03/2025/TT-BVHTTDL quy định về thời hạn lưu trữ hồ sơ, tài liệu ngành văn hóa, thể thao và du lịch do Bộ trưởng Bộ Văn hóa, Thể thao và Du lịch ban hành

CIRCULAR

PRESCRIBING PERIODS OF RETENTION OF RECORDS AND DOCUMENTS IN CULTURE, SPORTS AND TOURISM SECTOR

Pursuant to the Law on Archives dated June 21, 2024;

Pursuant to the Government’s Decree No. 43/2025/ND-CP dated February 28, 2025 defining the functions, tasks, powers and organizational structure of the Ministry of Culture, Sports and Tourism;

At the request of the Chief of the Office of the Ministy of Culture, Sports and Tourism;

The Minister of Culture, Sports and Tourism hereby promulgates a Circular prescribing periods of retention of records and documents in culture, sports and tourism sector.

Article 1. Scope

This Circular provides for periods of retention of records and documents in culture, sports and tourism sector.

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This Circular applies to agencies and units affiliated to the Ministry of Culture, Sports and Tourism; Departments of Culture, Sports and Tourism; Departments of Culture and Sports; Departments of Tourism of provinces and central-affiliated cities; other related agencies, organizations and individuals.

Article 3. Document and record retention periods

1. The periods of retention of records and documents in culture, sports and tourism sector are specified in the Appendix to this Circular.

2. Regulations on periods of retention of records and documents in the Appendix to this Circular shall be applied as follows:

a) The retention periods are used to determine the retention periods of records and documents in culture, sports and tourism sector.

b) The determined retention periods must not be shorter than those specified in this the Appendix to this Circular.

c) The retention periods of records and documents created during operation of agencies, organizations and individuals not specified in the Appendix to this Circular shall be equivalent to those of corresponding groups of records and documents in the Appendix to this Circular and other relevant laws.

Article 4. Implementation clause

This Circular comes into force from July 01, 2025.

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1. Chief of Office of the Ministry of Culture, Sports and Tourism, heads of agencies and units affiliated to the Ministry of Culture, Sports and Tourism; Directors of Departments of Culture, Sports and Tourism; Departments of Culture and Sports; Departments of Tourism of provinces and central-affiliated cities; related agencies, organizations and individuals are responsible for the implementation of this Circular.

2. Difficulties that arise during the implementation of this Circular should be reported to the Ministry of Culture, Sports and Tourism (through the Ministry Office) for consideration and resolution./.

THE MINISTER




Nguyen Van Hung

APPENDIX

PERIODS OF RETENTION OF RECORDS AND DOCUMENTS IN CULTURE, SPORTS AND TOURISM SECTOR
(Enclosed with the Circular No. 03/2025/TT-BVHTTDL dated April 29, 2025 of the Minister of Culture, Sports and Tourism)

No.

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Retention period

A. Group of general records and documents in culture, sports and tourism sector

1

Records on formulation, promulgation, adjustment of adjustment of long-term, medium-term, and annual development strategies, planning and plans, as well as programs, projects, and works of national significance culture, sports, and tourism sector

Permanent

2

Applications for appraisal and approval of plans, projects and programs in the culture, sports and tourism sector

Permanent

3

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Permanent

4

Records on establishment of economic - technical norms and estimation of unit prices in the culture, sports and tourism sector

Permanent

5

Documents about agreement on international cooperation in culture, sports and tourism sector

Permanent

6

Records on negotiation, signing, approval, and implementation of treaties; implementation of programs and projects for international cooperation in the culture, sports, and tourism sector

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7

Records on international exchange and cooperation in the culture, sports and tourism sector

20 years

8

Records on guidelines for, inspection and organization of implementation of legislative documents, strategies, planning, programs, plans, projects and works of national significance that have been approved and professional operations of the culture, sports and tourism sector

20 years

9

Applications for issuance of licenses and certificates of establishment and operation of foreign cultural facilities in Vietnam

20 years

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Records on final and preliminary review of fields of the culture, sports and tourism sector:

- Annual and period review

Permanent

- Preliminary review

10 years

11

Records on conferences and seminars in fields of the culture, sports and tourism sector:

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20 years

- At each agency

05 years

12

Records on formulation and management of data and database in the fields of the culture, sports and tourism sector

20 years

13

Records on formulation of plans and programs for coordinating activities between ministries, agencies, and units under the Ministries and agencies and organizations outside the Ministries

20 years

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Records on communication and propaganda in the fields of the culture, sports and tourism sector

10 years

15

Applications for licensing and procedures for notifying import of cultural products in the culture, sports and tourism sector for commercial/non-commercial purposes

10 years

16

Records on publishing of magazines, special issues and documents in culture, sports and tourism sector

10 years

17

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10 years

B. Group of records and documents in fields of the culture, sports and tourism sector:

I. Group of records and documents in the field of cultural heritage

18

Records on cultural heritage sites on UNESO’s lists (recognition/derecognition, inscription/cancellation of inscription)

Permanent

19

Applications for recognition/derecognition of national treasures; ranking/deranking of special national monuments

Permanent

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Records on cultural heritage sites on lists of national cultural heritage sites (ranking/deranking, inscription/cancellation of inscription)

Permanent

21

Records on planning, design, remodeling and embellishment of monuments

Permanent

22

Records on cultural heritage sites (ancient villages, treaties, international guidelines to which Vietnam is a signatory, etc.)

Permanent

23

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Permanent

24

Records on cultural heritage sites on lists of provincial/municipal cultural heritage sites (ranking/deranking, inscription/cancellation of inscription)

Permanent

25

Records on cultural heritage sites on inventory lists

Permanent

26

Applications for permission to bring cultural heritage abroad for research, display, preservation or repatriation

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27

Records on organization and operation of museums

20 years

28

Applications for issuance of licenses and certificates regarding competency in cultural heritage sector (issuance/re-issuance)

20 years

29

Records on festivals, exhibitions, displays, and competitions on cultural heritage

10 years

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Records on memorials to historical figures, naming of streets, creative cities

10 years

31

Records on cultural heritage sites restricted from use and exploitation

10 years

II. Group of records and documents in the field of cinematography 

32

Records on issuance and revocation of Decisions on production of feature films and genre-hybrid films using the state budget; Decisions on production of documentaries, scientific films, and cartoons using the state budget

50 years

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Records on issuance and revocation of licenses to provide filming service for feature film and genre-hybrid films set in Vietnam; licenses to provide filming services for documentaries, scientific films, and cartoons set in Vietnam

50 years

34

Records on formulation of plans to produce films using the state budget

50 years

35

Videos, clips, trailers of Vietnam Film Festival and Hanoi International Film Festival

20 years

36

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20 years

37

Records on issuance and revocation of film rating licenses for enterprises, public service providers and organizations’ films not qualified for online dissemination

20 years

38

Applications for recognizing films to qualify for online dissemination

20 years

39

Records on issuance and revocation of licenses for organization of film festivals, specialized or thematic film festivals, film awards and film competitions, film programs and film weeks in Vietnam by international organizations, foreign organizations, diplomatic missions and  foreign cultural facilities

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40

Records on organization of National Film Festival and International Film Festival in Vietnam

10 years

41

Records on organization of Vietnam film programs and film weeks in foreign countries

10 years

42

Records on receipt of notifications of plans for organization and results of implementation of film festivals, specialized or thematic film festivals, film awards and film competitions, film programs and film weeks from Vietnamese agencies and organizations

10 years

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Records on receipt of lists of films to be disseminated and results of rating of online films

10 years

III. Group of records and documents in the field of performing arts

44

Records on organization of national and international professional performing arts competitions and festivals

Permanent

45

Records on organization of performing arts

10 years

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Records on organization of performing arts competitions and festivals

10 years

47

Records on organization of beauty and model contests

10 years

48

Records on suspension of arts performance, revocation of titles and awards, cancellation of results of competitions and festivals held in Vietnam

10 years

49

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10 years

50

Records on copyright deposit of audio and sound recordings containing art performances for commercial purposes

10 years

IV. Group of records and documents in the field of fine arts, photography and exhibition

51

Applications for appraisal and licensing of construction of monuments, monumental paintings

Permanent

52

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10 years

53

Records on competitions, festivals and exhibitions (Launching, judging, prize awarding, publishing documents, exhibition)

20 years

54

Applications for appraisal and licensing in the field of fine arts, photography and exhibition

10 years

55

Applications for licensing of reproduction of fine art works regarding cultural celebrities, national heroes, and leaders

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56

Records and procedures for announcing the organization of creative campaigns, creative camps, competitions, festivals, exhibitions in the fields of fine arts, photography and exhibition

05 years

V. Group of records and documents in the field of grassroots culture

57

Records on organization of mass art competitions, performances, festivals, regional and national mobile propaganda in service of political, economic, cultural and social tasks of the Communist Party and the State

20 years

58

Records on organization of competitions, performances, and festivals in the field of mass art

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59

Records on building cultural life

10 years

60

Records on building models for preservation of traditional cultural values

10 years

61

Records on the Movement “The whole people unite to build a cultural life”

10 years

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Records on management and use of fireworks

10 years

63

Records on appraisal of Traditional Day

10 years

64

Records on appraisal of advertisements

10 years

65

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10 years

66

Records on border propaganda information cluster

10 years

VI. Group of records and documents in the field of family 

67

Records on issuance of certificate of registration for operation of support centers for victims of domestic violence; certificate of registration for operation of domestic violence prevention consultancies

20 years

68

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10 years

69

Records on building and providing guidance on replicating happy and sustainable family models. Developing and spreading knowledge and skills to build and organize family life; preserving and promoting good traditional cultural values ​​of family and clan associated with building advanced family values ​​in a developed society

10 years

70

Records on implementation of measures for the protection, care, and education of children within the family; the care and promotion of the role of the elderly in the family; and the assurance of equality within the family

05 years

VII. Group of records and documents in the field of library 

71

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50 years

72

Records on responses to notifications, establishment, merger, consolidation, full division, partial division, dissolution, and termination of library operations; opinions on determination of important libraries eligible for prioritized State investment

20 years

73

Records on organization and conferment of the Reading Culture Development Award

20 years

74

Records providing guidance on the organization of Vietnam Book and Reading Culture Day for the celebration of major national and local holidays and significant events within the library system

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75

Records on the establishment and development of grassroots library networks and models, as well as the promotion of reading culture

10 years

76

Records on the organization of contests, festivals, exhibitions, displays, and communication activities for book introduction

10 years

VIII. Group of records and documents in the field of ethnic groups' cultures

77

Records on the implementation of activities to propagandize and promote the traditional cultural values of ethnic groups

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78

Records on organizing the implementation of cultural, sports and tourism festivals of ethnic groups by region and nationwide

20 years

79

Records on formulation of policies for preserving, promoting and developing typical cultural values ​​of Vietnamese ethnic minorities

20 years

IX. Group of records and documents in the field of sports

80

Records and documents on Sports Games:

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- World Games; Asian Games; East Asia Games; regional, continental and world Paralympic Games.

Permanent

- National Sports Games

20 years

- Sport Games of local authorities at all levels; National Phu Dong Sports Game

10 years

81

Records and documents on regulations on management of athlete transfers

10 years

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Records and documents on the programs for development of physical training and sports at the commune level (wards, commune-level towns, etc.)

20 years

83

Documents and records on formulation of plans and training of coaches:

- Annual, multiple-year

10 years

- Quarterly, semi-annual, 9-month

05 years

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Records and documents of regional, continental and world championships and junior championships of each sport held in Vietnam; national championship competitions, annual national championships and national junior championships of each sport:

- Regional, continental and world championships and junior championships held in Vietnam

10 years

- Annual national championships and national junior championships; annual championships and junior championships of local authorities at all levels

05 years

85

Records and documents on organization of mass sports games, ethnic group sports games, sports games for persons with disabilities, recreational sports games of each sport:

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10 years

- Annual national and provincial championships and junior championships; competitions; festivals; mass sports games

05 years

- Annual provincial championships and junior championships for persons with disabilities; sports competitions, sports festivals for persons with disabilities; mass sports games for persons with disabilities

05 years

86

Records and documents on formulation and issuance of standards and guidelines for awarding ranks to sports athletes, coaches and referees

Until the documents cease to have effect or are replaced

87

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Until the documents cease to have effect or are replaced

88

Records and documents on provision of guidance on, application and development of ethnic sports, recreational sports and domestic and foreign traditional physical training methods

Until the documents cease to have effect or are replaced

89

Records and documents on formulating regulations on procedures for establishing national sports delegation and national sports team for each sport for persons with disabilities

Until the documents cease to have effect or are replaced

X. Group of records and documents in the field of tourism 

90

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Permanent

91

Records on organization of the National Tourism Year

Permanent

92

Records on recognition of tourism areas and tourist attractions in localities

Permanent

93

Applications for appraisal and recognition of national tourism areas:

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- Recognized

Permanent

- Not recognized

05 years

94

Applications for appraisal and recognition of rating of tourist accommodation establishments

10 years

95

Records on organization of the annual Vietnam Tourism Awards

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96

Records on organization of the annual ASEAN Tourism Awards

10 years

97

Applications for appraisal in service of issuance, replacement, re-issuance and revocation of domestic tour operator licenses and international tour operator licenses

05 years since the shutdown of the tour operator

98

Applications for appraisal in service of issuance of licenses to establish Representative Office in Vietnam of foreign tour operators

05 years since the shutdown of the Office

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Applications for recognition of establishments providing food services, shopping services, healthcare services, recreation services and sports services qualified for provision of services for tourists

05 years since the shutdown of the establishment

XI. Group of records and documents in the field of copyright

100

Application of registration of copyright

Permanent

101

Applications for membership in associations and treaties related to the field of copyright

Permanent

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Applications for registration of copyright-related rights

50 years

103

Records on assessment of copyright and related rights

05 years

104

Records on approving the use of works, performances, audio recordings, video recordings and broadcasts for which the State represents the ownership of copyrights and related rights

05 years

105

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05 years

106

Records on approving non-profit organizations whose operation, functions and tasks involve providing services for persons with disabilities in the field of education, training, adaptive reading and information access of exercising the right to reproduce, perform, communicate works in the form of an accessible copy

05 years

107

Records on approving the use of the right to translate works in foreign languages to Vietnamese for teaching and research for non-commercial purposes

05 years

108

Records on approving the use of the right to reproduction for teaching and research for non-commercial purposes

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XII. Group of records and documents in the field of press

109

Records on issuance, modification and revocation of licenses for printed and online press activities, temporary suspension of publishing operations of printed and online press agencies, licenses for publishing of additional press publications

Permanent

110

Records on issuance, replacement, re-issuance and revocation of press cards of entities conducting press activities in the fields of printed newspapers and online newspapers

10 years from the expiry date of the card

111

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02 years

XIII. Group of records and documents in the field of broadcasting and electronic information 

112

Records on issuance of licenses for radio operation and licenses for television operation, issuance of replaced and modified licenses for radio operation and licenses for television operation

Permanent

113

Records on revocation of release licenses/ certificates/ decisions in the field of electronic information (news websites, social networks, online electronic games)

10 years

114

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10 years from the expiry date of the license

115

Records on issuance and re-issuance of licenses for production of domestic radio program and licenses for production of domestic television program, issuance of modified licenses for production of domestic radio program and licenses for production of domestic television program

05 years from the expiry date of the license

116

Records on issuance of licenses for editing foreign channels on pay broadcasting, issuance of modified licenses for editing foreign channels on pay broadcasting

05 years from the expiry date of the license

117

Records on issuance of certificates of registration for provision of foreign channels on pay broadcasting, issuance of modified certificates of registration for provision of foreign channels on pay broadcasting

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118

Records on issuance of certificates of registration for the list of channels of pay broadcasting, issuance of replaced and modified certificates of registration for the list of channels of pay broadcasting

05 years from the expiry date of the license

119

Records on issuance, extension and re-issuance of licenses for providing pay broadcasting, issuance of modified licenses for providing pay broadcasting

05 years from the expiry date of the license

120

Records on receipt of declarations of broadcasting quality

05 years from the expiry date of the license

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Records on receipt of declarations of pay broadcasting quality

05 years from the expiry date of the license

122

Applications for issuance of licenses to set up news websites

05 years from the expiry date of the license

123

Applications for issuance of licenses to provide social network services

05 years from the expiry date of the license

124

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05 years from the date on which the enterprise notifies the service termination

125

Applications for issuance of licenses to provide G1 online game services

05 years from the expiry date of the license

126

Applications for issuance of decisions to release G1 online game

05 years from the expiry date of the card

127

Records on issuance of certificates of notification of contract information of foreign organizations and individuals engaged in cross-border provision of information to Vietnam

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128

Records on issuance of certificates of notification of contract information of foreign organizations and individuals providing cross-border advertising services to Vietnam

05 years from the date on which the organization or individual notifies the service termination

129

Certificates of notification of contact information of social media account/community page/content channel/community group of press agencies

05 years from the date the press agency notifies the service termination

130

Records on the establishment of the Advisory Council for G1 Online Game; establishment of a Working Group to assist the Advisory Council for G1 Online Game; Regulations on the operation of the Advisory Council for G1 Online Game Appraisal.

Until the documents cease to have effect or are replaced

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Other records and documents in the field of electronic information (except administrative procedures and documents relating to imposition of penalties for violations)

05 years from the date on which the documents are officially promulgated

XIV. Group of records and documents in the field of publication, printing and release

132

Applications for issuance/re-issuance of printing licenses

Permanent

133

Applications for issuance/re-issuance/replacement of licenses for printing publications

Permanent

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Applications for issuance/replacement of licenses for setting up publisher

70 years

135

Applications for issuance/re-issuance/extension/modification of licenses to establish representative office in Vietnam of foreign publishers or foreign publishing organizations

70 years

136

Applications for issuance/re-issuance of editing practicing certificate (in case of revocation/loss or damage)

70 years

137

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70 years

138

Applications for issuance/re-issuance of certificates of publication release registration

70 years

139

Records on certification/certification of changes to information about registration for operation of printing facility

70 years

140

Records on publication registration and certification of publication registration

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141

Records on registration of electronic publishing and release of electronic publications and certificates of registration of electronic publishing and release of electronic publications

10 years

142

Records on suspension of release, forced correction, withdrawal, confiscation, ban on circulation and destruction of violating publications

10 years

143

Records on registration of electronic publishing and release of electronic publications and certificates of registration of electronic publishing and release of electronic publications

10 years

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Applications for issuance of licenses for printing outsourcing of publications for foreign organizations and individuals

10 years

145

Records on declaration of import of printing equipment

10 years

146

Applications for issuance of licenses for publishing non-commercial documents

05 years

147

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05 years

148

Applications for issuing certificates of registration of import of publications for commercial purposes

05 years

149

Records on management of legal deposit for publications

02 years

XV. Group of records and documents in the field of grassroots information and foreign information services

150

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20 years

151

Records and documents on the production of foreign information service-related products including documentaries and short reportage in service of foreign relations and communication

20 years

152

Records on competitions, contests, festivals, exhibitions and awards in the field of grassroots information and foreign information services

20 years

153

Records on organization of activities related to grassroots information and foreign information services on a domestic and foreign basis

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154

Records and documents on the organization of reception and guidelines for press activities of foreign press delegations visiting Vietnam and field press activities conducted by resident foreign correspondents in Vietnam

10 years

155

Records on foreign media opinions on Vietnam and Comments on foreign information services in the press

05 years after declassification